Choosing a business printer involves two decisions: which equipment suits your workload and how you want to pay for it.
Buying outright, leasing and equipment finance can each suit different circumstances. The right approach depends on your budget, expected use, ownership preferences and the terms available.
Hunter Office Technology can help you compare suitable printers and discuss purchase or finance options for eligible business equipment.
Browse printers in our online shop or contact our team for a tailored business equipment enquiry.
Start with the Printer You Need
Before comparing payment options, establish what the equipment must do.
Consider:
- Your approximate monthly print volume.
- Colour or black-and-white output.
- A4 or A3 paper requirements.
- Scanning, copying and faxing.
- Automatic double-sided printing and scanning.
- How many staff will share the device.
- Paper capacity and network connections.
A manageable monthly payment does not make a printer suitable if it lacks an essential feature. Equally, a low purchase price may be poor value if the equipment cannot comfortably handle your workload.
Buying a Printer Outright
Buying outright means paying the purchase price upfront and owning the equipment.
This may appeal when you have funds available, want immediate ownership and prefer to avoid ongoing equipment repayments. It also leaves you able to retain or sell the printer when your requirements change.
The main consideration is the initial outlay, particularly for larger devices or several printers. You will also need to plan for supplies, maintenance and eventual replacement.
Shop printers and scanners at Hunter Office Technology to compare retail models and current pricing.
Leasing and Equipment Finance
Leasing and financing are different arrangements. A lease generally provides use of equipment without ownership, while other finance structures may fund its purchase.
Ownership, end-of-term options and costs depend on the agreement. Spreading payments can preserve cash upfront, but compare the total payable rather than the instalment alone.
Ask about the term, fees, any final payment, early-exit conditions and what happens to the equipment when the agreement ends.
The Australian Government’s guide to leasing or buying equipment explains the main distinctions. Your accountant or financial adviser can help assess an agreement against your circumstances.
For available options on eligible equipment, contact Hunter Office Technology.
Compare the Same Equipment and Inclusions
Make sure competing quotes cover a comparable setup.
Check the exact printer model, included paper trays, accessories, delivery and installation. Confirm whether configuration, staff familiarisation or ongoing support is included or quoted separately.
If one proposal includes additional services, identify those before comparing it with a hardware-only price.
Ask for a clear written breakdown so you can see what each option provides.
Look Beyond the Equipment Price
Printing creates ongoing costs regardless of how the machine is purchased.
Depending on the device, these may include:
- Ink or toner.
- Drums, maintenance boxes and other replacement components.
- Servicing and repairs.
- Paper.
- Electricity.
- Staff time spent managing faults and supplies.
Use your typical documents and print volume when comparing consumable costs. Published cartridge yields are useful comparison figures, but actual results vary with coverage and usage.
You can browse printer ink, toner and consumables for retail supplies. For business or MPS-specific consumable pricing, contact our team.
Where Do Managed Print Services Fit?
Managed Print Services concern how your printing is supported and managed. The equipment payment arrangement is a separate consideration.
Depending on the proposal, managed services may include usage monitoring, consumable supply, servicing or other support. Confirm exactly what is included and how charges are calculated.
Ask how the arrangement handles:
- Changes in print volume.
- Colour and black-and-white usage.
- Replacement supplies.
- Service requests.
- Additional devices.
- Equipment changes during the agreement.
Explore Managed Print Services to learn more about reviewing your equipment and ongoing requirements together.
Comparing Brother and Epson Business Printers
For workplaces needing a tailored solution, Hunter Office Technology can discuss suitable Brother and Epson business equipment.
Explore our Brother business printer information or view our Epson business range.
Brother MPS-exclusive models are available through consultation with our team and are not offered for direct online purchase.
For these devices, request a proposal that covers the configuration, supplies and support relevant to your workplace.
Prepare for a Printer Discussion
A few details will help us understand your requirements:
- Your existing printer model or models.
- Approximate monthly page volumes.
- Your mix of colour and black-and-white work.
- Recent consumable costs, if available.
- Features your current equipment is missing.
- Any recurring faults or delays.
- Whether you prefer an outright purchase or want to explore finance.
If you are replacing existing equipment, also check any current agreements before planning the change.
Find the Right Printer and Purchase Option
Start with equipment that fits your business, then compare the available payment and support arrangements.
For straightforward retail purchases, shop printers and scanners online.
For business equipment, finance enquiries or managed print options, contact Hunter Office Technology to discuss your requirements and request a tailored quote.