Meeting Room & Conferencing Equipment

Hunter Office Technology supplies equipment for business meetings, video calls, presentations and hybrid work.

Whether you need a webcam for one workstation or equipment for a shared meeting room, start with the space, the people using it and how they will connect.

Shop Conferencing Equipment

Choose Equipment Around Your Meeting Space

A small meeting area has different requirements from a boardroom or training room.

Before choosing equipment, consider:

• How many people will attend in person.
• Where participants will sit.
• Whether meetings include remote attendees.
• Which calling platform your business uses.
• Whether staff bring laptops or use a dedicated room computer.
• The documents and presentations people need to see.
• Available power, network connections and cable routes.

These details help determine the screen size, camera coverage, microphone arrangement and connection options you need.

Commercial Displays for Meetings

A meeting-room display should make presentations, documents and shared content readable from the seats where people will use it.

Compare screen size, resolution, brightness and available connections. Consider room lighting and reflections, along with how many hours the display will operate each day.

Browse commercial displays for meeting rooms, presentation spaces and workplace information screens.

For individual desks or smaller setups, explore our computer monitors.

Interactive Panels for Collaboration

If your team needs to write on the screen, annotate content or work through ideas together, an interactive panel may suit the room.

Check the panel’s touch features, included software and compatibility with your computers. Confirm which connections are needed for both the picture and touch control.

Explore interactive panels for collaborative meeting and training spaces.

Cameras and Video-Meeting Equipment

Choose a camera that suits the number of participants and the room layout.

An individual workstation may only need a webcam mounted above the monitor. A shared room may require a wider view or equipment designed to capture people seated around a table.

Consider camera placement, lighting, connection requirements and compatibility with your meeting platform. Check what is included rather than assuming a camera or display provides a complete conferencing system.

Browse webcams and conferencing cameras or explore the conferencing range.

Headsets and Meeting Audio

Clear audio helps everyone take part, particularly those joining remotely.

For individual workstations, a headset can keep conversations private and reduce reliance on computer speakers. Compare microphone features, comfort, controls and connection types.

Shop headsets for desk-based calls and online meetings.

For shared rooms, choose microphones and speakers around the seating arrangement and room size. A device suited to one person may not pick up everyone around a meeting table clearly.

Contact our team for help comparing equipment for your space.

Laptop Connections and Screen Sharing

Make it straightforward for staff and visitors to connect their equipment.

Check which connections their laptops use and how those connections will reach the display or conferencing system. Depending on the setup, you may need HDMI cables, USB-C adaptors, a docking station or other connection accessories.

Shop cables and electrical accessories and browse notebook docking stations.

Confirm video, data and charging requirements before ordering. Not every USB-C port or cable supports the same functions.

Equipment for Hybrid Workers

Employees who join meetings from home or move between locations also need suitable equipment.

A compatible webcam, headset, monitor and dock can make their regular workstation easier to use. Choosing these accessories together helps avoid missing connections and unnecessary changes between calls and other work.

Explore our computer accessories page for guidance and links to relevant shop categories.

Plan the Complete Setup

Before purchasing, confirm the display position, mounting requirements, camera placement and cable routes.

Also consider who will configure the system and support it after installation. For network configuration or specialist IT requirements, involve your IT provider early so the equipment fits your existing systems.

Once installed, test a meeting with someone joining remotely. Check that they can hear every seat, see participants and read shared content.

Find Equipment for Your Meeting Room

Browse conferencing equipment for current products and pricing.

For help selecting a display, comparing camera and audio options or planning a larger equipment order, contact Hunter Office Technology. Tell us about your room, typical meeting size and existing equipment so we can help narrow down suitable options.